Staffing software that fills shifts, onboards staff, and runs payroll automatically
Vars is built for agencies that place shift-based workers. Recruiting, scheduling, onboarding, and payroll run automatically — so your team focuses on growth, not admin.
Staffing agencies run on spreadsheets, WhatsApp, and manual follow-ups
- Hours wasted manually calling workers to fill last-minute shifts
- Compliance documents stored in email threads and shared drives
- Payroll calculated manually from timesheets every Friday
- Candidate data scattered across spreadsheets and sticky notes
- Vars automates all of this — shift fill, onboarding, payroll, compliance
Six AI agents working in parallel for your agency
Each specialist handles a core workflow — together they run your operation on autopilot.
Recruit Coordinator
Sources candidates, screens applications, and books interviews. Processes 200+ applicants per hour without human input.
Shift Filler
Detects open shifts and auto-fills by matching availability, skills, and proximity. Average fill time: 47 seconds.
Onboard Agent
Sends contracts, collects ID docs, and completes credential checks. Workers ready within 24 hours of placement.
Payroll Processor
Collects timesheets, calculates gross pay, flags anomalies, and generates payroll runs — zero manual work.
Compliance Monitor
Tracks licence expiry, right-to-work status, and overtime thresholds. Alerts before issues become violations.
Voice Recruiter
Calls candidates, pre-screens via conversation, and books qualified workers into your pipeline — 24/7.
From open role to placed worker — fully automated
The numbers agencies see in 90 days
Real results from agencies using Vars for shift-based worker placement.
Every tool your staffing agency needs, in one place
AI-Powered ATS
Source, screen, and track candidates automatically. AI scores every applicant and prioritises the best fits.
Shift Scheduling
Build schedules, manage availability, and auto-fill gaps with qualified workers — zero manual back-and-forth.
Digital Onboarding
Collect e-signatures, upload documents, and verify credentials. Workers onboard in under 20 minutes.
Payroll & Billing
Automated timesheet processing, payroll calculation, and client invoicing. No more Friday spreadsheet chaos.
Compliance Engine
Track RTW documents, licences, training certs, and overtime limits. Alerts fire before anything expires.
Voice AI Recruiter
AI calls, screens, and qualifies candidates 24/7. Your recruiters only talk to pre-qualified workers.
Vars vs. the old way
What running a staffing agency looks like before and after Vars.
| Workflow | Without Vars | With Vars |
|---|---|---|
| Filling an open shift | Manual calls & texts — 4+ hours | ✓ AI auto-fills in 47 seconds |
| Screening candidates | Recruiter reads every CV manually | ✓ AI scores & ranks 200+/hr |
| Worker onboarding | Email chains, 3+ day turnaround | ✓ Digital, done in under 20 min |
| Payroll processing | Manual spreadsheets every Friday | ✓ Automated, zero manual steps |
| Compliance tracking | Missed expiries, audit risk | ✓ Real-time alerts, 99% rate |
| Recruiter calling candidates | Business hours only | ✓ Voice AI runs 24/7 |
| Time to go live | Weeks of implementation | ✓ 15 minutes setup |
What agencies say after switching
“We went from filling shifts in 4 hours to 47 seconds. Our recruiters now handle 3x more placements with the same headcount.”
“Onboarding used to take 3 days. With Vars it’s done in a few hours. Workers show up on day one fully compliant.”
“The compliance monitoring alone was worth switching. We haven’t had a single audit issue in 18 months.”
Common questions
Everything you need to know before booking a demo.
What types of staffing agencies is Vars built for?
How long does it take to get set up?
Does Vars replace my existing payroll system?
How does the AI shift-filling actually work?
Is Vars compliant with GDPR and UK employment law?
Can I white-label Vars for my agency brand?
Get Started
Your competitors are already automating. Is your agency?
See how Vars handles shift filling, onboarding, payroll, and compliance in a 30-minute walkthrough built around your operation.
No commitment · No sales pitch · Built around your operation